Development Coordinator - WLADC, Westside LA

Position Summary
Our mission at the Ronald McDonald House Charities® of Southern California (RMHCSC) is to provide comfort, care, and support to children and families in Southern California. To achieve our vision of creating a community where children and their families embrace life and healing with a sense of hope, enthusiasm, and joy, RMHCSC operates six Ronald McDonald Houses and two Ronald McDonald Family Rooms, along with Camp Ronald McDonald for Good Times.

The Development Coordinator provides administrative, fundraising, event, marketing, communications, and financial support to the Ronald McDonald House Westside Los Angeles (WLA) development team. This position works closely with the Director of Development and Executive Director to support donor stewardship, gift processing, events, campaigns, communications, and the day-to-day operations of the development department.

The ideal candidate is highly organized, detail-oriented, collaborative, adaptable, and able to manage multiple priorities while maintaining a high level of accuracy and professionalism.

Responsibilities

Essential Duties and Responsibilities
Development Administration & Gift Records

• Support gift processing and gift records by depositing checks, preparing backup documentation, and assisting with batching and reconciliation in RE/NXT
• Send donor acknowledgements in a timely manner.
• Run weekly reports to audit gifts and acknowledgements.
• Reconcile Foundation online gifts and donor-advised fund (DAF) donations.
• Review monthly bank statements to verify and reconcile WLA deposits.
• Audit Raiser’s Edge/NXT donations against the pledge agreement tracker to ensure accuracy.
• Participate in portfolio review meetings, gift list review meetings, and other development meetings as requested by the Director of Development.
• Maintain accurate and organized development records and documentation.

Events & Fundraising

• Assist with the planning, organization, and execution of special events, including golf tournaments, annual galas, mixers, Walk for Kids, Meals of Love, and third-party fundraising events.
• Contact and coordinate with vendors and event partners.
• Solicit and track auction items and other event-related contributions.
• Assist with event attendees, sponsors, donors, and partners.
• Provide on-site support during events as needed; may involve evenings and weekends.
• Track sponsorships, tickets, payments, and other event-related information.
• Coordinate the annual Walk for Kids event for the WLA House.

Marketing & Communications

• Work with the Director of Development and Executive Director to create e-newsletters, email communications, and other donor communications.
• Schedule email and postcard communications and track engagement metrics, including open rates.
• Create digital campaign collateral for fundraising and awareness campaigns, including Mother’s Day, Giving Tuesday, Year-End/Season of Giving, and other initiatives.
• Create and maintain organizational collateral, including tour folders, notecards, brochures, flyers, pamphlets, letterhead, and other printed materials.
• Create Canva projects in collaboration with the Director of Development for proposals, events, campaigns, named space options, and other development initiatives.
• Update newsletters and Board books for distribution.
• Ensure consistent messaging, visual identity, and branding across all communications and platforms.
• Serve as a brand steward by upholding Ronald McDonald House Charities of Southern California (RMHCSC) standards and maintaining consistency across projects and materials.

Website & Digital Content

• Update and maintain the website with fresh content, news, events, and success stories.
• Ensure website content is accurate, timely, engaging, and consistent with RMHCSC branding and messaging.

Financial & Administrative Support

• Work with the RMHCSC Finance Department to reconcile monthly expenses and revenue accurately and in a timely manner.
• Prepare and make deposits using the e-Deposit system and visit the bank as necessary.
• Process invoices into the accounts payable system.
• Prepare check requests for invoices for the development team and Executive Director and obtain appropriate authorization signatures.
• Follow up with Finance to ensure checks and payments are processed in a timely manner.
• Provide W-9 forms to vendors as needed.
• Prepare receipts and reconcile monthly credit card statements for the Westside Los Angeles team.
• Support the Executive Director with expense reports and vendor invoice processing.

Team & Organizational Support

• Participate in development team meetings, portfolio review meetings, gift list review meetings, and other meetings as requested by the Director of Development.
• Work collaboratively with development staff, the Executive Director, Finance Department, volunteers, vendors, donors, and other partners.
• Demonstrate a willingness to take on additional responsibilities and support WLA initiatives as needed.
• Demonstrate adaptability and the ability to manage changing priorities in a fast-paced nonprofit environment.
• Interact with volunteers, donors, families, and staff in a professional, respectful, collaborative, and compassionate manner.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and Work Experience
Bachelor’s degree in a related field preferred, or equivalent combination of education and relevant experience. One to three years of experience in development, fundraising, nonprofit administration, marketing, communications, or a related field preferred.

Knowledge and Skills
Requires excellent communication skills, attention to detail, and time management skills. General knowledge and demonstrated experience with accounting procedures; ability to establish and maintain effective relationships with other management staff, volunteers, donors, and the general
public. Ability to present facts and recommendations effectively in oral and written form.

Computer Skills
Microsoft Office Suite and Canva required; experience with Raiser’s Edge/NXT or another donor database preferred.

Certificates, Licenses, Registrations
None

Physical Demands and Transportation
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel; talk or hear. The employee is frequently required to sit. The employee must frequently lift and/or move up to 25 pounds. The employee must have access to use a personal car to travel between worksites, or other locations, as needed.

Work Environment
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job.
The noise level in the work environment is usually moderate.

Equal Opportunity Employer

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