Job Title: Operations Associate, Guest Services
Program: Long Beach Ronald McDonald House
Schedule: Weekday, Weekend and Holidays Morning/Afternoon Shift
Reports To: Operations Director
FLSA Status: Non-Exempt / Part Time
Pay: $18.00/hr
Summary:
The Operations Guest Services Associate (GSA) manages the entire operation of the House during scheduled shifts and is responsible for the safety and overall management of the House. The GSA is also responsible for maintaining a caring environment with guests, volunteers, and other staff members.
Our mission at the Ronald McDonald House Charities® of Southern California (herein referred to as RMHCSC or the Chapter) is to provide comfort, care, and support to children and families in Southern California. To achieve our vision of creating a community where children and their families embrace life and healing with a sense of hope, enthusiasm, and joy, RMHCSC operates six Ronald McDonald Houses, three Ronald McDonald Family Rooms, and Camp Ronald McDonald for Good Times.
Responsibilities
Essential Duties and Responsibilities:
- Welcome and acknowledge all guests according to program standards; anticipate and address guests’ service needs;
- Act as the first point of contact for any issues that may arise during scheduled shifts;
- Interact with and offer comfort to House guests in a supportive manner, as appropriate;
- Respond to emergency situations and know how to use all safety equipment;
- Communicate in writing about events that occurred during shift, through shift reports;
- Light housekeeping such as vacuum, dust and disinfect; and when necessary cleaning of guest rooms;
- Ensure safety and security of guests and House during shift;
- Greet the public, accept and thank for donations, give House tours and answer questions related to all aspects of House operations;
- Respond to guest complaints, taking prompt and appropriate actions to resolve problems and ensure customer satisfaction is maintained;
- Exercise good judgment in decision-making and reporting issues to Operations Director;
- Pay close attention to details with the capability to oversee House operations and multiple areas simultaneously in a fast-paced environment;
- Properly supervise House volunteers by ensuring that volunteers understand House commitment to guest service and that they observe standards of conduct, rules, safety regulations, and House policies;
- Data entry as requested;
- Conduct arrival and departure audits of guest rooms and common areas to ensure that House high cleaning standards are maintained.
- Assist when necessary in the processing of laundry throughout the day/evening/overnight ensuring that it is all washed, dried, folded, and put in its proper location before the start of each day.
Other duties as assigned.
Education and Work Experience:
High School diploma or GED; Bachelor’s Degree preferred. 1-3 years in same or similar position. Hotel/hospitality experience beneficial.
Knowledge and Skills:
General knowledge and demonstrated experience with office management; knowledge of the organizations and operations of administrative programs; ability to establish and maintain effective relationships with other management staff, employees, and the general public; ability to present facts and recommendations effectively in oral and written form. Candidate must be highly dependable and responsible. Also must demonstrate highly developed customer service skills. Positive attitude, pleasant demeanor, and appropriate dress required.
Supervisory Responsibilities:
Volunteers
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Must have availability for 4-5 hour morning shifts anytime during the hours of 8:00 am – 4:30 pm, Weekdays, Weekends, and Holidays. Must have availability for 16-20 hours/week. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be organized, focused, and have track record of excellent judgment. Must be able to multi-task in a fast-paced environment, and be willing to work evenings/weekends as necessary. Must be highly dependable and reliable.
Language Skills:
Ability to read and interpret basic information in English. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, board members, families and the general public. Candidates with multi-language skills encouraged to apply.
Mathematical Skills:
Ability to calculate figures and amounts.
Reasoning Ability:
Ability to solve practical problems and deal with a variety of situations, which may require your ability to make a sound judgement when working independently. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Computer Skills:
Strong proficiency in Microsoft Office Suite. (Excel and Windows)
Certificates, Licenses, Registrations:
None
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job duties regularly require standing, walking using hands to finger, handle, or feel; reaching with hands and arms; climbing or balancing; stooping, kneeling; talking or hearing. Frequently required to be on feet. Frequently lift and/or move up to 25 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, must be available to work irregular hours, shifts, weekends, holidays. The noise level in the work environment is usually moderate.
