Summary: The Operations Associate, Guest Services (a.k.a. GSA) oversees the House during scheduled shifts and is responsible for the safety and overall management of the House. The GSA is responsible for maintaining the atmosphere of a caring and clean environment for families, guests, volunteers and other staff following policies, procedures, and standards set by RMHCSC. The Pasadena Ronald McDonald House® is a “home-away-from-home” for families with critically-ill children, keeping them close to one another, their doctors and needed medical care.
Essential Duties and Responsibilities:
- Welcome and acknowledge all guests according to company standards and anticipate and address guests’ service needs;
- Interact with and offer comfort to House guests in a supportive manner, as appropriate;
- Respond to guest complaints, taking prompt and appropriate actions to resolve problems and ensure customer satisfaction is maintained;
- Consistently educate and enforce House rules;
- Communicate House activities and changes on the waiting list with other staff members;
- Coordinate and communicate with hospital staff and families about room availability and transportation needs.
- Perform the function of "manager on duty" and act as first point of contact for any issues that may arise during scheduled shift;
- Ensure safety and security of guests and House during shift;
- Respond to emergency situations and know how to use all safety equipment;
- Communicate in writing about events that occurred during shift, through hot sheets;
- Exercise good judgment in decision-making and reporting issues to Operations Director.
- Housekeeping responsibilities such as make beds, vacuum, dust, clean and disinfect guest rooms, common areas and bathrooms.
- Conduct arrival and departure audits of guest rooms and common areas to ensure that House high cleaning standards are maintained.
- Process laundry throughout the shift ensuring that it is all washed, dried, folded and put in it’s proper location before the start of each day;
- Responsible for stocking and monitoring inventory of household supplies and consumable goods; keeps a current list of needs for Operations Director;
- Pay close attention to details with capability to oversee House operations and multiple areas simultaneously in a fast paced environment;
- Data entry into appropriate database.
- Greets the public, accepts donations and thanks donors, gives House tours and answers questions related to all aspects of House operations;
- Properly supervise House volunteers and community groups by ensuring that volunteers understand House commitment to guest service and that they observe standards of conduct, rules, safety regulations, and House policies;
Other duties and responsibilities as requested.
Education and Work Experience:
- High School diploma or GED; Bachelor’s Degree preferred.
- 1-3 years in same or similar position. Hotel/Hospital experience beneficial.
Knowledge and Skills:
General knowledge and demonstrated experience with office management; knowledge of the organizations and operations of administrative programs; ability to establish and maintain effective relationships with other management staff, employees, and the general public; ability to present facts and recommendations effectively in oral and written form. Candidate must be highly dependable and responsible. Also must demonstrate highly developed customer service skills. Positive attitude, pleasant demeanor and appropriate dress required. Spanish language skills beneficial.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be organized, focused and have track record of excellent judgment. Must be able to multi-task in a fast paced environment, and be willing to work evenings/weekends, etc. as necessary. Ability to work a flexible schedule which includes weekdays, weekends, evenings, overnights/graveyard and holidays. Must be highly dependable and reliable.
Ability to read and interpret basic information in English. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, board members, families and the general public. Spanish language skills beneficial and preferred.
Ability to calculate figures and amounts.
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Strong proficiency in Microsoft Office Suite.
Certificates, Licenses, Registrations: None
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Job duties regularly require standing, walking using hands to finger, handle, or feel; reaching with hands and arms; climbing or balancing; stooping, kneeling; talking or hearing. Frequently required to be on feet. Frequently lift and/or move up to 25 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, must be available to work irregular hours, shifts, weekends, holidays. The noise level in the work environment is usually moderate.
Equal Opportunity Employer