In partnership with the Director of Development, the Special Events Manager plans and executes events hosted by LBRMH, Additionally, the position supports recruiting sponsorships, community events, and other initiatives designed to ensure the organization’s financial stability. This individual manages Program Support Staff, reports to the Director of Development, works with various Special Event Committees, the Volunteer Manager, and other staff and volunteers to achieve all fundraising goals. Duties include but are not limited to the following:
Essential Duties and Responsibilities
• In partnership with the Director of Development, assist in the preparation and implementation of an annual fundraising plan with goals, strategies, and objectives
• In conjunction with the Director of Development, establish a special events calendar, collaborate in the production of needed correspondence and communication pieces, and ensure the implementation of an effective donor recognition program
• Provide regular reports to the Executive Director, for Board presentations, including progress and post-event results related to fundraising objectives
• Strategically plan, execute, and evaluate special events, including but not limited to the A Few Good Men Gala, Walk for Kids, and 3rd Party Events
• Solicit and secure sponsorships for events in partnership with the Director of Development and Program Support Staff
• Produce annual special event budget and annual special event calendar in partnership with the Executive Director and Director of Development
• Work with the volunteer manager and event chairs to identify, recruit, train, and manage volunteers for a variety of positions to establish and sustain strong special events
• Oversee all events committees and run meetings
• Negotiate service contracts with the Director of Development
• Oversee all logistical aspects of events to ensure that high production value and target revenue projection are met, as well as expense budget
• Maintain donor and in-kind record keeping for events; work with the Administrative Coordinator to share all donor data
• Produce regular reports detailing expense and revenue status as well as updates on the status of each event
Special Projects/Community Outreach
• Assist the Director of Development with the cultivation and promotion of revenue-generating “Corporate Partnerships” with businesses in the region
• Coordinate third-party special events to ensure success; steward and cultivate third-party organizations
• Solicit new organizations and companies to host fundraisers on behalf of the Charity
• Collaborate with RMHCSC Development staff on Special Events that benefit the Chapter
• Participate in speaking engagements and outreach as needed
• Work with Program Support Staff to schedule Pop-Up events, McDonald's store visits, and community events
• Prepare Special Events budget for review by the Director of Development and Executive Director
• Participate in appropriate professional organizations for continuing education and professional growth and RMHC webinars
• Attend community-sponsored events benefiting the LBRMH and RMHCSC
• Demonstrate ability to work with other staff, volunteers, and houseguests in a collaborative and professional manner
Self-motivated and able to solve problems. Ability to work collaboratively with a wide range of people and personalities. Excellent communication skills, both oral and written. Proven management skills. A working knowledge of computer operations, including database software.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Bachelor's degree, with 3-5 years of increasing responsibility in fund development for a nonprofit organization preferred
• Must demonstrate the ability to build relations with and raise funds from individuals, foundations, corporations, and other organizations
• Must exhibit strong written and oral communication skills
• Must be experienced with budgets and financial documents
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and other office productivity tools (email, database management, digital media, etc.)
Knowledge and Skills
• Possess strong presentation skills to communicate with a wide variety of audiences effectively
• Demonstrate flexible and efficient time management and ability to prioritize workload
• General knowledge and demonstrated experience with special events; knowledge of the entities and knowledge of the relevant operations of administrative programs; ability to establish and maintain effective relationships with participants, donors, sponsors, employees, and the general public.
Manages Program Support Coordinator, special events volunteers, and interns as needed.
Ability to read, write and/or interpret general business documents, correspondence reports, and procedure manuals. Ability to effectively present information and respond to questions from groups, families, employees, managers, and the general public.
Ability to calculate figures and amounts, including basic math, percentages, discounts, and interest. Ability to understand and analyze event budgets.
Ability to function responsibly and autonomously as demonstrated by excellent decision-making skills, sound judgment, and a high comfort level to exercise authority. Ability to solve problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Microsoft Office Suite; experience with donor database programs.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel; talk or hear. The employee is frequently required to sit. The employee must frequently lift and/or move up to 25 pounds.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is quiet to moderate.