Job Title: HR Associate
Department: Program Support Center (PSC)
Reports To: HR Administrator with a dotted line to Director of Finance and Administration
FLSA Status: Non-Exempt

The Human Resources Associate is responsible for administrative support duties for the Human Resources Administrator at the Ronald McDonald House Charities of Southern CA.
Ronald McDonald House Charities® of Southern California (herein referred to as RMHCSC or the Chapter) is located in Los Angeles near several neighboring hospitals. Our mission is to provide comfort, care, and support to children and families in Southern California. To achieve its vision of creating a community where children and their families embrace life and healing with a sense of hope, enthusiasm, and joy, RMHCSC operates seven Ronald McDonald Houses, three and soon-to-be four Ronald McDonald Family Rooms, and Camp Ronald McDonald for Good Times.


Essential Duties and Responsibilities:

  • Talent Management – Facilitates recruitment and selection processes, aids and helps manage job postings, applicant tracking, interview coordination, and references.
  • On-Boarding – Coordinate on-boarding process with the employee supervisor to inform IT and Website Administrators of the new hire. Aid with Chapter orientation, follow-up with required DOJ background checks, vaccination tracking, and health screen testing.
  • Safety - Coordinate safety trainings and tracks employee training with the help of the Safety Coordinators at each Program. Maintain the Vivid Training database.
  • Employee Data – Prepare and maintain personnel files (electronic and physical) - includes I-9 forms as well as managing the HRIS system.
  • Compliance – Ensure compliance with state and federal regulations for required postings.
  • Payroll - Ensure payroll is processed timely and accurately. Serve as liaison to employees and Payroll Company to ensure payroll reflects company-specific pay policies and appropriate amounts/deductions are calculated and applied accurately. Maintain payroll databases. (Connect, Timekeeping, and Nimble) Helps track and maintain employees’ PTO hours with the assistance of our payroll company.
  • Audits - Actively participate with preparing data reports to support the HR Admin. and following audits: workers compensation, 401(k), Accounting/Payroll, HR, and other surveys/reports requiring employee payroll data.
  • Employee Engagement & Retention - Assist with the organization and execution of special events that support all staff at RMHCSC. (Ex: Annual All Staff, Halloween Costume Contest, Holiday or Birthday events.) Actively participate in assisting the HR Administrator with the HR communication platform for employees.
  • HR Office Support - Provide HR office support for the Human Resources Department. Organize and maintain files, office equipment/ ordering of supplies, and professional physical appearance of the office. Prepare check requests for HR invoices and obtain the appropriate authorization signatures to send to the finance department.
  • HR News Letter - Actively participate by assisting the Executive Assistant in gathering photos and information for HR updates.

Other duties as assigned.

Education and Work Experience:

  • Bachelor’s degree from a 4year college or equivalent combination of skills/knowledge.
  • 2 years experience in an HR or Payroll support function.
  • Demonstrated knowledge of HR concepts and company HR policies, programs, and procedures.
  • Strong written and oral communication and interpersonal skills.
  • Detail-oriented and extremely organized.
  • Familiar with CA state employment law.
  • Outstanding ability to multi-task in a fast-paced environment.
  • Desire to expand knowledge of HR designation and skill sets.
  • Ability to learn the operational procedures and become familiar with RMHCSC to become an HR business partner.

Knowledge and Skills:
General knowledge and demonstrated experience with HR and Payroll procedures; ability to establish and maintain effective relationships with other staff, management staff, FSS team members, vendors; ability to present facts and recommendations effectively in oral and written form. Requires excellent attention to detail and superior time management skills.

Supervisory Responsibilities:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Skills:
Ability to read and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, board members, families and the general public.

Mathematical Skills:
Ability to prepare human resource metrics, calculate figures and amounts including percentages.

Reasoning Ability:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills:
Microsoft Office Suites (Word, Excel, & PPT); SDP payroll or similar databases.

Certificates, Licenses, Registrations:
Society of Human Resource Management (SHRM) professional designation: PHR or SPHR, desired.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel; talk or hear. The employee is frequently required to sit. The employee must frequently lift and/or move up to 25 pounds.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, must be available to work irregular hours, shifts, weekends, holidays. The noise level in the work environment is usually moderate.

Equal Opportunity Employer

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